Restaurant Majorelle Saves 96% of Time on Invoices

Restaurant Majorelle, facing a chaotic supplier invoice management process that consumed 2 hours per week, called on our services to automate this workflow. With a solution combining Notion, n8n and Outlook, the establishment reduced that time to just 5 minutes per week.

CONTEXT

2 hours per week
lost to invoices.

Restaurant Majorelle faced a major organizational challenge in managing its supplier invoices. The manager had to constantly juggle operational tasks while handling a steady stream of invoices arriving by email.

The lack of structured organization led to considerable time waste: searching for invoices in the inbox, manually sorting documents, entering information, and approximate archiving.

This situation created constant operational stress and diverted the manager from higher-value tasks for the establishment.

APPROACH

Analyze, structure,
automate.

After a full audit of existing processes, we analyzed the flow of incoming emails and identified the patterns of supplier invoice receipt.

This analysis allowed us to design a data architecture in Notion with two interconnected main databases: suppliers and invoices. The approach prioritized ease of use while maintaining complete traceability.

SOLUTION

What we deployed
for Majorelle.

Email monitoring

The system automatically monitors the Outlook inbox and triggers a series of actions as soon as an email containing an attachment is detected.

OCR extraction

The workflow identifies invoices using advanced filtering rules, then extracts data via OCR: amount, date, invoice number.

Centralized database

If the supplier doesn't exist in Notion, it is automatically created. The invoice is saved with all links to the corresponding supplier.

Archiving and forwarding

The PDF is archived in OneDrive by month. Once validated via the dashboard, the invoice is automatically forwarded to the accountant.

TECHNICAL

4 tools,
perfectly orchestrated.

Notion

n8n

OneDrive

Outlook

RESULTS

From 2 hours to 5 minutes
per week.

2h → 5min

Per week

96% reduction in administrative time

100h

Recovered per year

Reallocated to operational activities

100%

Traceability

Complete history in Notion

The system completely eliminates the risk of lost invoices and provides a centralized view of supplier expenses with automatic statistics.

I was losing a lot of time on invoices and struggling to find them among all my emails. Clement immediately understood what I needed and developed a custom solution. I went from 2 hours of headache every week to 5 minutes of peace.

Claire

Restaurant owner, Restaurant Majorelle

CONTACT