How All Creators agency structured their business with Notion
From a messy Notion to an automated CRM: 2 hours saved per day through full automation of the client journey.
2h/day
Saved
0
Lead loss
400h/yr
Reallocated
All Creators helps entrepreneurs build their personal brand on Instagram and TikTok. With rapid growth and around 400 inbound leads over two months, the agency needed a system that could keep pace. We restructured their Notion workspace into a full CRM and connected Tally, Calendly, and n8n to automate the entire client journey, from lead capture to payment tracking.
A messy Notion CRM,
leads slipping through the cracks.
All Creators helps clients grow their personal brand on Instagram and TikTok. The company offers coaching programs to help entrepreneurs launch their business and build their organic presence on social media.
The system was built on Notion but completely messy and disorganized. Best practices weren't applied, making it complex and inefficient to use.
With no automation in place, everything was handled manually. The Tally form wasn't connected to the system, and there was no client pipeline to track prospect progress. The result: lost leads, no clear visibility on coaching status or finances, and significant time consumed by admin work.
Centralize, structure,
automate.
The existing Notion had unlinked databases with no structured pipeline. The Tally form collected leads without injecting them into the system. With around 400 inbound leads over two months, every gap in the process meant lost prospects.
We mapped the entire client journey, from the first form submission to payment tracking. Every manual step identified was replaced by an n8n automation connecting Tally, Calendly, and Notion in a continuous flow.
The goal: a single workspace where every piece of information is in its place, every lead is tracked, and the team only needs to focus on coaching their clients.
What we deployed
for All Creators.
Data organization
Notion workspace restructured around interconnected databases: leads, orders, payments. An operational dashboard centralizes everything with status-filtered views.
Automatic lead capture
Tally form synced with the Notion CRM via n8n. Leads are automatically captured, qualified, and routed to the right journey based on their profile.
Automated sales tracking
Payments updated automatically, real-time performance trackers (closing rate, appointments, no-shows), and emails triggered based on prospect status.
Real-time dashboard
Calendly appointments synced with Notion. Management dashboard with key indicators to track the conversion pipeline without manual intervention.
4 tools,
one connected ecosystem.
Notion
n8n
Tally
Calendly
Concrete results,
measured every day.
2h/day
Saved
Over 400 hours per year reallocated to client coaching
0
Lead loss
Every lead is automatically captured and tracked in the system
100%
Traceability
Full real-time visibility on payments and the conversion pipeline
Day to day, the system runs without manual intervention. Every new lead is automatically added to the Notion CRM, qualified, and routed to the right journey. The team no longer needs to check forms, update spreadsheets, or manually follow up with prospects.
The time freed up is now dedicated to what really matters: coaching clients in the development of their personal brand. The team can focus on quality coaching rather than administrative work.
Client testimonial
Clement truly delivered an exceptional service through his expertise and professionalism. His automation approach transformed the way we work.
Glory
Founder, All Creators
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