Structured Recruitment CRM - Organized Firm

Aventys, a recruitment firm, needed a clear structure to manage candidates, clients, and assignments. We designed a complete CRM in Notion, centralizing all business data and optimizing tracking processes. The result: a global view of the business and simplified workflows.

CONTEXT

Structuring the core
of recruitment.

Aventys is a recruitment firm that handles significant daily information flows: candidates, client companies, active assignments, interviews, and placements. Every piece of data must be quickly accessible and linked to others for effective tracking.

The objective was clear: have a central tool that structures the entire operation and makes day-to-day work easier, without unnecessary complexity.

APPROACH

A CRM built
for recruitment.

We structured Notion around the key entities of the business: candidates, companies, assignments, and interactions. Each database is linked to the others, making it easy to navigate from a candidate to their interviews, from an assignment to its applicants, from a company to its collaboration history.

SOLUTION

What we
put in place.

Candidate management

Complete database to track each candidate: profile, skills, availability, interview history, and placements. Views filtered by status and industry.

Client company tracking

Centralization of client information: contacts, past and ongoing assignments, recruitment preferences. Full history of the business relationship.

Assignment pipeline

Tracking every recruitment assignment: role sought, company, submitted candidates, process advancement. Kanban view to visualize the pipeline at a glance.

TECH

The tool
used.

Notion

RESULTS

A CRM that
structures the business.

Clear

organization

Data structured by business domain

Full

centralization

One single tool to manage everything

Optimized

processes

Simplified recruitment workflows

Aventys now has a CRM tailored to their business, with clear visibility across all their operations. Candidate and assignment tracking is simplified, allowing the team to focus on what matters: finding the right profiles for the right companies.

CONTACT